Guidelines for the preparation of an URBIO conference

N. Müller & M. Kümmerling in coordination with the URBIO Advisory Board, September 2014

1. General

URBIO conferences are organised as scientific conferences. Organisation is the responsibility of the local organiser with advice from the URBIO advisory board and the headquarters.


2. Funding

Because URBIO is a non profit organisation; the headquarters have no funds of their own. Therefore the conference's costs must be funded via the conference fee and from additional funds. Fundraising needs to be initiated as soon as possible from local or national government sources, private organisations, and local societies.


3. Secretariat of the Convention on Biological Diversity (SCBD)

The contact data for the contact person of the SCBD to find out where and when the next COP meeting is scheduled you can obtain from the headquarters of URBIO.


4. Timeline for preparation

In the following detailed timetable (download PDF, 134KB) you can see what steps have to be taken, by whom and when. The timetable is a proposal made up from challenges faced during the organisation of the first four URBIO conferences – you should change this based on your own experiences, needs and dates (especially if your conference is earlier than October!).